Like most databases, QuickBooks data files need periodic maintenance performed to avoid corruption of the data, and to ensure optimal processing of transactions and reports.  On newer engagements, we often find QuickBooks datafiles in dire need of maintenance and on the brink of irreversable corruption in the file.  Some of the tell-tale signs of data corruption are: [...]

One of the biggest new features of QuickBooks 2012 is the Inventory Center.  Many of us have been waiting a long time for a feature like this.  What has us so excited is that this inventory center provides a central location for inventory needs which in the past have been scattered across multiple screens. It doesn’t [...]

Are you a mouse or a keyboard person? If you like to utilize keyboard shortcuts, here are a few QuickBooks keyboard shortcuts that will speed up some tasks and make your QuickBooks time more efficient… Navigating Dates Move dates forward or backwards one day at a time – Use the Plus (+) or Minus (-) [...]

A frequent question clients ask is How do I record a refund received from a vendor in QuickBooks that I deposited into my bank account? The Problem: The deposit window in QuickBooks does allow you to record the refund, but doesn’t include an item column or customer column so that job costing and units on [...]

Having strong internal controls and avoiding customer, and employee fraud is essential to running a successful business, however a large amount of small business to mid-sized businesses are functioning with weak or minimal internal controls. It is sometimes in our nature to trust those we work closely with but when it comes to internal controls [...]

It’s that time of year again… the time where you should be taking a look at your books to ensure they are in order for year end. Closing out the year will be a lot easier if you complete some simple but necessary tasks such as verifying that the petty cash amount listed, is the actual amount of petty cash that you have on hand. or also check that the sales tax liability balance on the balance sheet actually matches the amount still due. By taking these steps you will ensure that your end of the year close out will proceed smoothly. For more information on these tasks and others click on the link.

Some of you may be wondering what the difference between a QuickBooks Release and QuickBooks Version Upgrade is.  Well look no further because we have the answer.  Version Upgrades are software upgrades that include significant changes and contain new or improved features.  Intuit releases these each year and names the versions after the year they are released [...]

This article discusses the new QuickBooks preference to exclude estimates, purchase orders, and sales orders from the closing date.

This article gives QuickBooks tips on cash basis reporting issues and workarounds.

This article give tips on how to remove or void a check and cash basis reporting issues and workarounds.

Having strong internal controls and avoiding customer, and employee fraud is essential to running a successful business, however a large amount of small business to mid-sized businesses are functioning with weak or minimal internal controls.  It is sometimes in our nature to trust those we work closely with but when it comes to internal controls [...]

This article details various year end procedures that should be completed to ensure that a company’s accounting reports are produced correctly for tax time and for financial reporting purposes.